How to be more productive?

Something we observe and experience in our co-working space on a daily basis is that it can often be challenging to be productive and maintain focus on work. For entrepreneurs and digital nomads, it can be even more difficult due to the fact that they often work alone.

 

With this post, we aim to assist you in optimizing your day by providing some methods and tips that you can employ to enhance productivity.

 

Tips for maintaining focus 

First and foremost, here is a concise list of fundamental tips that will aid you in staying focused:

1. Take breaks. It may appear contradictory, but taking regular breaks of 5 to 10 minutes can actually help you regain focus when you return. 
2. Prioritize. Naturally, you cannot tackle more than one task simultaneously, so it is crucial to prioritize the most important tasks and wholeheartedly dedicate yourself to them. 
3. Create a conducive environment. Each task necessitates a different level of concentration, therefore we recommend adapting your environment based on the level of focus you require. For more complex tasks, try turning off your phone and minimizing distractions as much as possible.

 

Work methods 

How you organize your day at the outset is crucial, as it sets the tone for what you will accomplish during that day. There are specific methods designed to assist you with that.

 

Kanban Method 

This method was created by a Japanese engineer at Toyota around 1940. It is a highly visual and easily implemented technique. The main characteristics of this method are as follows:

• Prioritize quality over speed. The crucial aspect is to complete tasks well on the first attempt, regardless of the time it takes. 
• Do only what is necessary for the task to be done well. Whether it involves products or services, doing more than necessary can result in wasted time or materials. 
• Continuously improve processes and the way you work. Changes are implemented gradually to enhance work dynamics progressively. 
• Allow flexibility in selecting the next task. It does not always have to be the newest or most urgent one.

 

If you wish to apply the Kanban methodology, we recommend reading this article where you can learn how to implement it.

Scrum Method 

Scrum is a methodology developed within the agile framework, and its name is derived from a term used in rugby that signifies mutual support. As you may have noticed, one of the key points of Scrum is collaborative work. This methodology provides us with:

• Reduced resources and time allocated to each project. 
• Shortened delivery times and more accurate project completion estimates. 
• Improved customer satisfaction, as they directly participate in the project. 
• Promotion of a positive work environment through collaborative work.

 

If you want to apply the Scrum methodology, we recommend reading this article where you can learn how to implement it.

 

At Viu, we are passionate about fostering collaboration and supporting the work of entrepreneurs and digital nomads. Here, you can explore our co-working spaces and the services available to help you thrive in the best possible environment.